Every business should have goals aimed at increasing productivity in the workplace. The more productive your company is, the easier it is to boost profits and improve business relationships. Here are some of the most important strategies to make your business more productive.
1. Track time for tasks.
Business leaders should analyze how their teams are using their time. There are several metrics that can be tracked with automation software, such as the time it takes to complete a task or how many tasks are completed per day. Studying the data reveals which employees are productive and which ones need more training or testing. You can make personnel adjustments in real time if necessary to make up for lost production.
2. Give yourself breaks.
It’s not necessary for every employee to be busy every minute of the entire workday. In fact, keeping your staff too busy can create fatigue and cause burnout. That’s why one of the steps to improve productivity is to take occasional breaks. Taking 10- to 15-minute breaks allow your team to recharge and then feel refreshed when they approach the work again. Some big tech companies even have break rooms with Ping-Pong tables to give employees space to rest and have fun at work.
3. Set and commit to deadlines.
Studies have shown that one of the keys to improving productivity is to set and commit to deadlines. Regularly meeting deadlines demonstrates reliability and the ability to stay focused. A company can lose partners and supply chain vendors if it misses a series of deadlines. Part of running a company is taking responsibility for making sure goals are met on schedule.
4. Avoid booking unproductive meetings.
Another way to increase productivity at work is to avoid scheduling events that don’t accomplish much, like staff meetings. It’s one thing if you have an important announcement or need to discuss strategy, but conducting meetings about topics that can be communicated via email can reduce productivity.
5. Don’t try to multitask.
Multitasking was a big part of late last century’s work ethic as an attempt to meet or beat quotas. Now many companies use productivity automation tools like IFTTT to handle multiple tasks at once to save more time to focus on core business functions. With manual multitasking, your team can be stretched too thin and create more errors, especially when someone is overworked. Businesses are much more productive when employees stay focused on a concise list of tasks.
6. Take advantage of your commute time.
Employees who commute by public transportation can use the time to review projects or respond to emails on their phones. You can also take time to reflect on how to make your job more efficient. On the other hand, if you drive to work, listening to music or podcasts can help you prepare for the workday ahead.
7. Forget about perfection.
The cliché “nobody’s perfect” is important to keep in mind, as it is unrealistic to be perfect in every aspect of your business. Your business can only be as good as your technology resources. There will always be other competitors disrupting the market, so focus on consistency and delivering a product the market wants.
8. Take time to exercise.
Exercise is a crucial part of maintaining a healthy lifestyle. Sitting at a desk all day is unhealthy and can lower your employees’ motivation and energy. Your team should be encouraged to stand up and stretch or exercise during their breaks.
9. Be proactive.
Being proactive and going beyond what is needed to limit, reduce or eliminate future vulnerabilities is a great strategy. Businesses that don’t take time to proactively prevent future disasters may find themselves in a difficult situation when the disaster occurs. For example, computer networking businesses would take a proactive approach by building a strong defense against cybercriminals.
10. Use 90-minute time cycles.
One of the most overlooked work productivity tips that can lead to higher output is creating 90-minute sessions divided by breaks. During the 90 minutes, each employee should put as much effort as possible into achieving a task. This is followed by a break to recharge. Creating a flow of 90-minute sessions followed by short breaks is enough time to establish a rhythm and complete tasks without getting burned out.
11. Decorate your office.
Learning how to be productive at work includes making work physically and visually enjoyable. By creating a well-organized and decorated office, the workplace can be a pleasant place to see every day. The more comfortable employees feel at the office, the less stressed they will be. One way to maintain a healthy work environment is to create an upbeat atmosphere that makes everyone feel appreciated and motivated.
12. Keep interruptions to a minimum.
It’s important to stay focused while working; therefore, remove as many distractions as possible. Remote employees have this advantage, whereas office employees must deal with background noises made by devices and co-workers. Your team in the office should try using soundproof headphones and turning off their personal phones unless they are a necessary part of the job.
Consistently assessing how your team works and areas of improvement will help increase overall workplace productivity. While there are a variety of tools out there that aim to streamline workflow, ultimately, as a leader in your organization, you must be there to support your
Post written by Beth Worthy, President of GMR Transcription Services, Inc.